Programme Coordinator
Location: Airport City, shuttle bus from TLV is available
Kenes Group is looking for a Scientific Programme Coordinator to join our Operations Department. The Scientific Programme Coordinator will be responsible for our events’ abstract submission process, scientific programme coordination/management, and back office support.
Responsibilities:
• Responsible for written communications, promotional and printed materials in relation to the congress programme
• Preparation and management of all aspects of the scientific programme
• Contact with congress VIPs, including committee members and invited speakers
• Create/track initiated and dictated correspondence in English, with clients and other VIPs
• Work closely with the committee on the scientific programme, including abstract processing/scheduling
• Receive/upload information/data to the congress database
• Provide texts (in English) for project literature, including proofreading
• Responsible for print production of congress materials; coordinate/plan with graphics department
• Manage, track and QA the scientific programme
• Adhere to work procedures and production deadlines
• Track project material (e.g. abstracts)
• Plan/prioritise tasks for work schedule; report to Operations Manager
Requirements:
• Highly detail-oriented, well organised, attention to detail and accuracy processing vast amounts of data
• Ability to prioritise and multitask (4-6 projects simultaneously)
• Ability to work in a fast-paced environment and work under pressure for long periods of time
• Pro-active approach – ability to foresee problems before they occur
• Service-oriented – ability to communicate effectively with clients
• Strong collaboration skills and a good team player
• Strong written and verbal communication skills with ability to draft correspondence in English
• Position will require travel abroad from time to time
• Bachelor’s degree
• Minimum 1-2 years’ professional experience in an administrative support role
• English – fluent – native speaker/mother tongue level, verbal and written
• Excellent computer skills, including Microsoft Office, Outlook, Internet, ERP systems; familiarity with additional computer programmes, CMS and website back office editing – advantage